Procurement Unit

About The Department

The Public Procurement Unit is saddle with the implementation of procurement policies and procedures for the Agency in line with overall objectives and strategies. Asides this, Unit coordinates, monitors all procurement for the Agency by monitoring request for goods, works, and services from various Departments and Units with a view to recommending cause of action to the Management.

Functions of The Department

In JSC, the department undertakes the following roles and responsibilities:

01.

Coordinates/Monitoring

Unit coordinates, monitors all procurement for the Agency by monitoring request for goods, works, and services from various Departments and Units with a view to recommending cause of action to the Management.

02.

Aggregation/Categorization

Ensure the aggregation and categorization of all procurement requests from all department/unit in the Agency so as to obtain economies of scale.

03.

Information/Communication

Provides adequate information and communication in respect of bids by conducting where necessary pre-bid conference.

04.

Implementation

Implements procurement policies and procedures for the agency in line with overall objectives.

05.

Maintain

Maintain frequent communication with PPA .

06.

Prepare

Prepare bid documents, undertakes the preliminary examination of bids for compliance and organizes the public opening of bids.
Coordinates bid evaluation.

07.

Bid evaluation

Coordinates bid evaluation.

08.

Data bank

Maintain suppliers contractors and consultants data bank.

09.

Inspection

Participation in the inspection of contractors/suppliers site.

10.

Preparation

Preparation of progress reports on project at site and forwards same to PPA.

11.

Sourcing

Ensure the effective and efficient development of bids by sourcing and providing necessary information for this purpose.

12.

Development

Ensure the timely development and quality of all bids and organizes communications with bidders or contractors.